notice of board meeting- May 3

 

Dear Members-

The board plans to meet Tuesday, May 3, at 8:00pm via Zoom.

Zoom Login Info is available only when you are logged into your PHRA account.

The planned agenda will be:

  1. Approval of the previous minutes
  2. Treasurer’s report- financial report and dues collection
  3. Committee discussions
    1. pool,
    2. tennis,
    3. membership,
    4. grounds,
  4. Vote one- bylaw change on electronic delivery of notices
  5. Open Discussion

 

Notice of board meeting- April 12 @ 8pm

Dear Members-

The board plans to meet Tuesday, April 12 at 8:00pm via Zoom.

Zoom Login Info is available only when you are logged into your PHRA account.

The planned agenda will be:

  1. Approval of the previous minutes
  2. Treasurer’s report- financial report and dues collection
  3. Committee discussions
    1. pool,
    2. tennis,
    3. membership,
    4. grounds,
    5. long range/capital
  4. By-law change on electronic delivery of notices
  5. Open Discussion

Notice of board meeting March 1 @8pm

Dear members-

The board plans to meet Tuesday, March 1 at 8:00pm.

Zoom Login Info is available only when you are logged into your PHRA account.

The planned agenda is:

1.      Approval of the February board meeting minutes
2.      Treasurer report: Financial report and dues collection.
3.      Committee discussions

i.      Pool:
ii.     Tennis:
iii.    Membership:
iv.     Grounds:

5.      Open Discussion

Notice of PHRA board meeting Feb 1 @ 8pm

Dear Members-

The board plans to meet Tuesday, February 1 at 8:00pm via Zoom.

Zoom Login Info is available only when you are logged into your PHRA account.

The planned agenda will be:

  1. Approval of the previous minutes
  2. Treasurer’s report; recap of executive session budget approval
  3. Recap of Jan 31 special meeting and next steps
  4. Committee discussions
    1. pool,
    2. tennis,
    3. membership,
    4. grounds,
    5. long range/capital
  5. Open discussion

 

Notice of special shareholder meeting- Jan 31 @ 7pm

Dear Fellow Shareholders,

I am writing to inform you that on January 11, the board met in an executive session and agreed unanimously, with one member absent, to seek your approval for the resurfacing project with a budget not to exceed $170,000 to be funded by current cash reserves instead of an assessment.  The funding method is the only change to the proposal which was presented to you in the fall. 

Per PHRA’s bylaws, a majority approval is required for expenses over $50,000 funded by cash reserves.  In contrast, at the October 19 annual shareholder meeting, a two-thirds approval was required since the proposal was to fund the project via an assessment.  The October 19 decision fell four votes short of the two-thirds requirement.

The board believes resurfacing is critical to maintaining the pool for this coming season and avoiding more costly repairs in the long run.  If a majority of shareholders approve this work, our contractor said the work can be completed prior to this year’s swim season. The contractor recommends that this work occur in the spring rather than the fall to ensure proper curing.

We plan to convene a special meeting on January 31, 2022 at 7:00 pm at the tennis pavilion at Poplar Heights to discuss and vote on the issue.  Shareholders may vote in person at the meeting or by proxy.  Please keep an eye out for your proxy, which we plan to mail to you this weekend along with return pre-addressed, stamped envelopes.  Like we did for the shareholder meeting, a lock box will be placed in the same location near the upper parking lot so you can drop off your proxies prior to the meeting.  You can also find the meeting notice, proxy form, and my letter on the repair on the PHRA website.

Thanks,

Marc DeLuca

PHRA Board President

 

PHRA board will hold an executive session in January

Dear Members,

We hope you had a wonderful holiday season and wish you a happy new year!

Please note the board will be meeting in an executive session in January.

You can expect a meeting notice for the February board meeting later this month.

Thank you and all the best in 2022!

Notice of PHRA board meeting- Dec 7 @ 8pm

Dear Members,

The December board meeting will be held on Tuesday, December 7 at 8:00pm via Zoom.

Zoom Login Info is available only when you are logged into your PHRA account.

The planned agenda will be:

  1. Approval of previous board meeting minutes
  2. Treasurer report
  3. Committee discussions
    • Pool
    • Tennis
    • Membership
    • Grounds
    • Long range/capital

4. Open Discussion

PHRA board mtg- Nov 3 @ 8pm

Dear Members,

Because of election day, the November board meeting will be held on a Wednesday (Nov 3, 2021) at 8:00pm via Zoom.

Zoom Login Info is available only when you are logged into your PHRA account.

The planned agenda will be:

  1. Approval of previous board meeting minutes
  2. Selection of new officers
  3. Treasurer report
  4. Committee discussions
    • Pool
    • Tennis
    • Membership
    • Grounds
    • Long range/capital
  1. Open Discussion

Annual shareholder meeting- Oct 19 @ 7pm

Dear Shareholders-

The annual meeting is planned for:

Tuesday, October 19, 2021, at 7:00 pm in a hybrid format: in person at the Shrevewood Elementary School Cafeteria (7525 Shreve Rd, Falls Church, VA 22043) and via Zoom.  

For in person participation, the Fairfax County Public School policy for community use of school facilities is: “mask and social distancing measures are still expected for all indoor usage…”  Otherwise, shareholders are invited to participate virtually by Zoom.

Please click here for zoom info.

Please click here for the second notice (please note the zoom information has been removed from the online version of the second notice but can be accessed via the link above), proxy, candidate statements, and a message from the president of the board regarding agenda item # 2, pool resurfacing and assessment.

These documents will also be mailed.  For shareholders overseas, we recommend you print and mail your proxy as soon as possible so it can be received in time to be counted.

Shareholders are invited to vote by mailing your proxy to the Registrar (please mail no later than October 14) or delivering your proxy to the Registrar at Shrevewood Elementary on October 19th from 6:00-7:00 pm in front of the school, prior to the annual shareholder meeting, or at the annual shareholder meeting.

There are six (6) board seats up for election and two agenda items that require a shareholder vote:

  1. Approval of pool resurfacing at an expected cost not to exceed $170,000 and to be funded by an assessment of $500 per shareholder, due in two installments of $250 each in December 2021 and March 2022.
  2. Approval for heater replacements at an expected cost of $53,000 and to be funded by current cash reserves.

The following individuals have declared their candidacy for the Board (an asterisk identifies an incumbent board member):

  1. Armstrong, Sue
  2. Berry, James*
  3. Carnevale, Greg
  4. Grossmann, John*
  5. Nach, Jim*
  6. Neubig, Margaret
  7. O’Grady, Dan*
  8. Reskusic, Nick*
  9. Robyak, Todd
  10. Thompson, Kelsey